Dan Herman is CEO of 211info, the private nonprofit that connects people with important community resources.
Over the last 18+ months, he said his team has responded to growing needs, offering connections to COVID testing, vaccine access, wildfire assistance, and now cooling resources.
"It has truly been Mr. Toad's Wild Ride at 211info," Herman said.
During one day of June's record-breaking heat wave that killed more than 100 Oregonians, 211 was not open, missing about 750 calls.
After that, lawmakers stepped in to provide funding for 211, allowing it to operate 24/7.
"We were not pleased with our experience in June, and I think collectively as a system, there was a lot of learning and a lot of improvements to be had," Herman said. "[Now], we're much more on point. We understand the severity, we understand the complexity, we understand the impact."
Since the COVID-19 pandemic began, 211info has about tripled its staff from 65 to 180 people. It has also recruited dozens in the National Guard to help.
On Tuesday, 211info also hosted an informational Q&A for community organizations, collaborating ahead of this week's heat wave. The idea is to get organizations on the same page and streamline extreme heat resources, including a database of at least 240 Oregon cooling centers.
Herman explained 211info uses data and math to calculate staffing-to-anticipated-call volume. He said after two other heat waves this summer, his crew feels ready.
"Wait time at this point...we're feeling good about this week," Herman said. "But we don't know where wait times are going to go."
"It's really difficult to get to everyone," agreed Alice Busch, division chief of operations for Multnomah County Emergency Management. "So we're asking our communities themselves, our neighbors, consider ways that they can help."
TriMet announced Tuesday that people headed to cooling centers this week do not have to pay the fare if they can't afford it.
211info said it can also help arrange transportation for people, as long as outside organizations it works with can meet demand.
Ultimately, all of these groups said it will take a communitywide effort to keep vulnerable people safe.
"Heat generally kills more people every year than almost all our weather-related incidents combined," Busch said. "It sneaks up on you."
Both Multnomah County and 211info said they and other community organizations know what's coming and are better prepared to save lives.
"We have a really high bar and we want to do it well," Herman said.